Implementing 5S in your Workplace
Are you looking for ways to start reducing your costs and increase productivity? Are you looking for a structured program that will help your employees develop the attitude of always looking for ways to keep the workplace neat and tidy and to always look for ways to do things better, faster and cheaper?
Implementing a Five S program in your organization is a very good way to start answering your needs. Considering that the world economy continues to be sluggish and that our ASEAN neighbors are beginning to compete with our local products with cheaper goods, it is a good idea to get better organized, reduce waste and avoid unnecessary costs anywhere we can. This is where 5S can be really helpful and help you remain competitive and profitable.
What is 5S?
5S as a system was developed in Japan. It was first heard of as one of the techniques used by Japanese manufacturers to achieve what is now referred to as “Just in Time Manufacturing”. James Womack, author of “Lean Thinking,” says of 5S,“eliminating waste and creating value requires a systematic approach and attention to detail.” The 5Ss are derived from 5 Japanese words for practices leading to a clean and manageable work area. These words translate into English as:
Have only items you need at hand. If an item is not needed immediately or soon, store it somewhere else or get rid of it all together.
Create a permanent place for everything and keep everything in its place.
Clean up the workplace regularly and look for ways to keep it clean.
Standardize means creating a method for maintaining order and cleanliness. This step is critical to 5S. Without a clear standard, understood and accepted by all stake holders, here can be no way to create accountability, monitor adherence or make improvements. The standard must be known and practiced in order for 5S to be an effective process.
Create a regular audit system that will ensure that S1 to S4 are maintained and sustained.
Isn’t 5S just about cleaning and good housekeeping?
A good 5S Seminar in the Philippines is a lot more than just regular cleaning and good housekeeping. In practice, 5S is the first part of executing a process improvement program. This is done in both manufacturing and service industries. 5S is a proven systematic approach to cleaning up, getting organized and using standards to improve productivity, reduce waste, and improve safety and quality.
How do I use 5S to improve my business?
Let’s say, for example, that after analyzing your business processes, you realize that your competitive advantage is in improving the turn-around of your product or service. You want to be able to deliver quicker and better than your competitor. Where would you start?
5S could be helpful to you here. By implementing 5S you will be able to remove all the clutter and potential sources of waste that are not absolutely essential to delivering the value that your customer demands. After the initial clean up, you will begin to see better how your processes could be organized more efficiently. You will begin to see opportunities for visual management that will help your employees avoid making costly mistakes.
Maintaining your Competitive Advantage through 5S
After the initial clean up, 5S can help you maintain your competitive advantage. 5S provides a regular audit system that will help you maintain the levels of productivity you achieved after the initial clean up. 5S will help you develop your company standard for where the things your employees need should be stored and how they are to be cleaned and maintained so that they are always available. The end result should be avoiding waste as much as possible and reducing your cost to deliver.
5S is a very Simple but Powerful Tool
5S is a very simple and yet powerful tool that you can easily implement right away. The principles underlying a Five S program at first appear to be simple, obvious common sense. And they are. However, many companies still ignore these basic principles and are missing a great opportunity to increase their productivity.
What kind of companies have 5S?
The benefits of 5S were first realized in manufacturing and industrial operations. However, the benefits learned there are now being applied in all kinds of businesses, from retail stores to distribution businesses, from private to government offices. All types of businesses and all areas within a business, will realize benefits from implementing a 5S program. RMP Consultancy has worked with insurance companies, mining companies, distribution companies, manufacturing companies and power plants to implement their 5S programs. Give us a call and we can discuss how we can implement 5S in your organization.
About the Author
Rafael M. Pefianco is a highly trained Mechanical Engineer. He has managed warehouses and distribution businesses for many years. He is an International Trainer whose passion is to enable Filipino professionals to reach world class levels by sharing the insights he has gathered working and teaching abroad and in the Philippines. He is a Master Project Manager and a Fellow of the American Academyy of Project Management. Please click [Background of Raffy Pefianco] to read more about him.
Upcoming 5S, Office Management and File and records management Seminars
31 Oct 2019, Thursday, Implementing 5S in the Workplace,
19 Nov 2019, Tuesday, Basic Records Management and Office Efficiency with 5S,
Register for the Seminar
RMP Consultancy Seminars are available in the following formats:
- Public Seminar at our training center in Quezon City Philippines
- In-House (at your site) Workshop Format for a Max of 25 pax (Recommended)
- Special Exclusive Run
- One-on-one Coaching
Please Call Marco or Claire:
Landlines: Tel (632) 697-0767, Tel (632) 579-0233
Mobile (Globe) 0917-882-5578, Mobile (Smart) 0920-918-7358
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