The 4 Functions of Management
The 4 Functions of Management is a theory proposed by Henri Fayol (1841-1925), a French mining engineer and manager. He is known as the father of management and his managerial theory was based on the 4 basic functions which are:
- Leading, and
According to Henri Fayol, these basic functions are the foundations of management and are to be used in all organisations.
Today, it is accepted that Supervisors and managers need to master the 4 essential functions of management:
- Planning the Work: Taking the direction of higher management and translating it into actionable plans for the team.
- Leading and Managing Performance: Removing the obstacles to better performance so employees can meet their own and the objectives of the organization.
- Organizing the Work: Assigning people, equipment, and tasks to meet work goals.
- Communicating: Bridging the communication gap between management and the staff.
What is Management?
According to Henri Fayol (1841-1925), “To Manage is to forecast, to plan, to organize, to command, to co-ordinate and to control.” Henri Fayol was a French mining engineer, mining executive, author and director of mines who developed a general theory of business administration.
The 4 Functions of Management
Today, we translate Fayol’s ideas as the 4 Functions of Management (PLOC) :
- Organizing, and
A good manager is expected to plan well and decide the what, where and how to meet targets. He should arrange a meeting with his team for a goal setting and review session. He clarifies exactly what outcomes are desired in the short and long term. Employees are inspired when their manager has a clear vision and encourages a two way dialogue.
The Planning Step should involve the following:
- Scanning the Business Environment
- Forecasting the Business and Economic conditions
- Allocating resources while reducing waste
While planning is essential, it will only work if you have a team that is motivated, respects you, and follows your lead. So, how are you perceived as a leader?
Leadership is really about getting your people to do what you want them to do because they want to do it. Your challenge as a new manager is to get your team to do what you want. You may be the boss and you have the authority to order your team to do as you wish, but are you sure they will really comply? Do you have the leadership skills required for your position?
The good news is that Leadership is not an inherited trait. It can be learned. Good leaders are confident that their instructions are always followed because they have succeeded in developing trust with their team. Trust means that the the team is confident that your instructions are right and should be obeyed.
You should get the Leadership Training you need.
A key skill of a good manager is getting the maximum value from the resources he is given. Managers must develop an orderly way of bringing together the physical and human resources assigned to them and accomplish the mission and goals of the organization.
Good Managers do the following:
- Identify activities to be accomplished,
- Classify activities,
- Assign activities to groups or individuals,
- Create timetables,
- Assign responsibility and
- Delegate authority.
- They then coordinate flow of information and resources between all elements of the enterprise.
A good manager sets a good example to his team by the way he organizes himself. He manages his time well and minimizes wasted time.
Controlling involves measuring the tempo at which the team accomplishes its goals and objectives. A good manager is able to use the 7 Basic Quality Control Tools to measure the progress of his team. He identifies the Key Result Areas (KRAs) and then he calculates the Key Performance Indicators (KPIs) to show management the progress being made towards the organization’s targets.
Succeeding as a Manager
A successful manager needs to be expert in the use of a great variety of tools and techniques that improve process performance as well as those that improve teamwork and leadership. Mastering The 4 Functions of Management is a very good start for your career in Management. Get the training you need in Basic Supervisory Skills. See our Contact information below and Give us a call.
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